Imagine your kid touches something hot and burns their hand. Will you scold them for making a mistake or tell them to not touch hot surfaces with bare hands? Most likely the latter. Similarly, employees may make mistakes when doing certain tasks for the first time. Reprimanding them may not be a constructive way to get the desired results. Positive feedback, however, can help push them to do better the next time.

Here’s how to give good feedback and help others do a better job.

Go Beyond ‘Good Job!’

Whether you are a junior-level employee or a senior manager, there comes a time when you have to give or receive feedback. Feedback loops are powerful ways to recognize areas of self-improvement and stay focused on progress. While giving feedback can help others, receiving it is equally crucial for enhanced productivity and efficiency. You must ensure that your feedback helps others gauge their strengths and weaknesses without beating themselves up.

Positive feedback or healthy criticism is an effective way of communicating or pointing out how someone can sharpen their skills and work on personal development. We often think about feedback as a response to inefficiencies, but positive feedback can be used to celebrate wins as well. It can motivate someone to pursue bigger objectives with greater enthusiasm. Healthy criticism should be a part of every employee’s communication toolkit.

The Power Of Positive Feedback

Healthy professional relationships are the cornerstone of business success because they can lead to effective teamwork and engagement. Work will no longer seem like a chore if your colleagues support and encourage you every step of the way. Learning how to give positive feedback helps establish trust and boost job satisfaction.

Let’s look at the significance of positive feedback in greater detail:

  1. It Engages And Encourages

When you help others identify that they’re doing something right, it can result in higher engagement and motivation. Positive reinforcement tactics like rewards, promotion and salary hikes are effective ways to boost job satisfaction and reduce turnover rates. 

  1. It Communicates Expectations

Unless you communicate what’s expected of someone at the workplace, they won’t know what to pursue. It can help employees find meaning in their work if they know the quality of work that is expected. Make sure that you reward quality performance through appropriate perks and benefits.

  1. It Enhances Performance

Positive feedback encourages positive behavior. By discussing someone’s strengths and setbacks, you are asking them to try harder and push themselves. Self-improvement leads to better performance and it’s a win-win situation for both the individual and the organization.

How To Give Good Feedback

You may want to provide feedback either through email, telephone or in person. No matter what medium you pick, here are a few tips that’ll teach you how to give positive feedback:

  1. Be Specific

If your feedback is vague, it’ll be difficult for the other person to understand what you expect from them. Try not to beat around the bush and pinpoint the areas that need improvement. However, remember to put it across delicately and objectively. You don’t want to sound angry or disappointed; it may offend or upset the receiver.

  1. Don’t Delay

Whether it’s someone who is struggling to catch up or someone who is exceeding expectations, don’t wait for too long before you tell them about their performance. Try to regularize the process by picking a day in a week or a month to give out feedback. Remember not to overwhelm someone with too many feedback sessions. In other words, avoid micromanaging.

  1. Celebrate Impact

Show your team how their work has contributed to the organization’s goals and outcomes. It can be inspiring and can prompt employees to work harder. You can also share it with other team members and celebrate someone’s contribution. A simple mention over lunch or a congratulatory email can do the job.

Examples Of Positive Feedback

If you are still confused about how to provide healthy feedback, here are some examples of positive feedback that can help you implement it with greater ease:

  1. When Someone Works Overtime

“I noticed how you have been putting in extra effort and working beyond office hours for the upcoming project. It’s not easy to maintain a work-life balance when you are working overtime. Your positive attitude is highly motivating for all of us.”

  1. When Someone Needs A Morale Boost

“I remember your first day at the office! You have learned and grown so much ever since. You have been performing exceptionally and I wanted to take this opportunity to thank you for your contribution. Hope you continue to stay resilient amidst challenges and let me know if I can help out in any way.”

Master the art of giving feedback through Harappa Education’s Managing Teamwork course. This online team development course will guide you through various stages of team formation and growth. The Social Styles Model, in particular, will teach you about the four common working styles of individuals. Understand how your team functions before you help them identify their strengths and weaknesses. Show them that they can trust you and your feedback!

Explore topics such as Interpersonal Relationships, Ways to Give Constructive Feedback & Importance of Employee Development from Harappa Diaries and ensure smooth functioning of your team.

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